Chairing A Meeting For The First Time
Chairing Meetings Successfully
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The follow up to the meeting is just as important as the meeting itself.
Chairing a meeting for the first time. When you learn that you ll be chairing an upcoming meeting one of the first things you should do is to spend a little time talking to the people who will be attending especially high ranking or important people. Here are eight common meeting procedures to get you started. The first point of any regular meeting that you chair should be to ask those responsible to report back on their progress from the previous meeting. Chairing a meeting for the first time may feel onerous.
Open a meeting or a conference call by greeting everyone and introducing yourself. There are many reasons why meetings are not effective some of these include. Discuss the upcoming meeting with your attendees. A group can take a while to get used to the meeting rules you ve agreed.
Then send these out to the participants allowing plenty of time for them to prepare too. Do this with the objectives of the meeting in mind. Hello everybody and thanks for joining. If it doesn t work perfectly first time keep on trying.
Make sure you are clear about what needs to be achieved. I m michelle carter project manager at antiveo and i ll be chairing the meeting today. Inappropriate style of leadership i e the chairperson dominates and. Start and finish the meeting on time.
First of all you need to plan and prepare for your meeting. Of course being a chair here means that you re the person in charge of conducting the meeting not a piece of furniture. There may be new people there and even regular attendees will forget. Start with a few basic rules.
Remember you will need to remind people of the meeting rules at each meeting. Prepare the agenda and any accompanying materials. It is vital to ensure that the agreed action points are completed within the agreed time and prior to the next meeting. The meeting lacks a clarity of purpose i e the aims and objectives are not clearly defined.
The meeting is unnecessary and revolves around discussion of trivial issues thus wasting members valuable time.
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